Medication Coordinator

Our priority at Assisted Lives is to ensure Service Users maintain control, choice and dignity over their care. Feeling well supported and valued by reliable, sensitive polite and friendly staff is what defines this service

JOB SUMMARY

Assisted Lives is an ambitious, progressive and growing company that puts the welfare of its staff team at the heart of our decision making. To support us in continuing to ensure Assisted Lives is an attractive, vibrant employer of choice in our area, we are seeking to appoint an experienced Medication Coordinator who will support our staff with everything under the medication banner in care.

The Medication Coordinator will maintain our company policies and procedures and work closely with the Senior Managers on all medication management issues, ensuring any medication related concerns are handled appropriately and in full compliance with our Medication policies and procedures and CQC’s regulation.

This is an exciting role. The care sector is heavily regulated, and medication management is critical for all service providers, so the role will be demanding. However, this is an exciting opportunity to work with a dynamic and innovative management team in developing and growing a company that values its staff and aims to deliver excellent quality of services to vulnerable adults and children.

SPECIFIC DUTIES AND RESPONSIBILITIES

• Ensures the safe, effective, and compliant handling of client medication. Administering medication, record-keeping and managing medication storage.
• Support to create medication care plans and protocols.
• Support covert medication management following regulations and procedures.
• Work with Staff to maintain up-to-date and accurate care plans in respect to their Service User’s medications by supporting with queries and questions.
• Monitoring, updating and advising staff and managers Medication policies and procedures, ensuring they are adhered to and effectively communicated across the organisation.
• To be responsible for supporting the service to achieve the safe and appropriate management, administration and recording of medication, in accordance with Assisted Lives Policies and Procedures.
• Support staff to assess their Service User’s medication management process and ensure compliance with Assisted Lives Policies and Procedures, regulatory requirements and the needs of the Service User.
• Work with Staff to ensure safe practice and accuracy, openness and transparency at all times concerning the management of medication and in particular the management of medication audits.
• Carry out medication audits, support and train staff to carry out medication audits.
• Carry out medication competencies for support workers
• Supporting staff to ensure that all relevant professional standards are met.
• Provide staff training.
• Identify staff training needs in relation to medication.
• Regularly coaching, mentoring, and supporting colleagues to identify individual strengths and development needs.
• Work with staff to ensure that medication incidents are written clearly and concisely and that any remedial action or learning is incorporated into care delivery.
• Undertake training appropriate to the role, as agreed with Senior Management and ensure learning is shared and transferred into best practice.
• Act as a Medication Champion for Assisted Lives.
• Demonstrating the company values, championing the leadership behaviour framework.
• Demonstrating a high-performance ethic with a focus on successful outcomes.

KEY SKILLS AND ATTRIBUTES

• Strong written skills with proven ability to draft policies, procedures and reports.
  • Good coaching & mentoring skills.
  • Delivery focused with the ability to prioritise and organise workload agreed within deadlines.
  • Ability to resolve conflict situations and heavy workloads.
  • Strong customer focus.
  • Excellent “active listening” skills.
  • A proactive and can-do approach towards work tasks.
  • Excellent presentation skills both formally and informally.
  • Numerate and financially aware with the ability to produce reports and statistics as required.
  • Open communication style, with ability to communicate at all levels in an organisation.
  • Good ambassadorial and diplomatic skills.
  • A persuasive negotiator.
  • Good personal presentation and high level of professionalism.
  • Good IT skills.

GENERAL DUTIES AND RESPONSIBILITIES

POLICIES AND PROCEDURES

The post-holder is required to familiarise themselves with all organisational policies and procedures, and to comply with these at all times.

CONFIDENTIALITY, GENERAL DATA PROTECTION REGULATIONS, DATA PROTECTION

The post-holder must maintain the confidentiality of information about service users, staff and partner organisations and meet the requirements of the General Data Protection regulations, Data Protection Act at all times.

The post-holder must comply with all organisation Confidentiality, and Data Protection policies at all times.

HEALTH AND SAFETY

Employees must be aware of the responsibilities placed on them under the Health and Safety at Work Act (1974), any subsequent relevant legislation and must follow these in full, at all times.

This includes:

• Ensuring that they act in line with all agreed policies and procedures in order to maintain a safe environment for service users, visitors and staff.
• Take reasonable care of the health and safety of themselves and all other persons who may be affected by their acts or omissions at work.
• Not intentionally or recklessly interfere with, or misuse, anything provided in the interests of health, safety, or welfare, in pursuance of any of the relevant statutory provisions.

MANAGING STRESS

The organisation has an agreed policy and procedure which links with a range of services and arrangements for staff to manage stress.

All staff are required to familiarise themselves with the policy and services to best manage their own and their colleagues’ stress.

EQUALITY AND DIVERSITY

The organisation has an Equality and Diversity Policy covering all of its service users and staff. It is the responsibility of all staff to comply with these requirements, at all times.

The key responsibilities for staff under this Policy are set out in the Code of Conduct for Employees.

FLEXIBILITY

This job description is intended to provide a broad outline of the main duties and responsibilities only.

The post-holder is required to be flexible in developing their role in agreement with their designated line manager.

Salary: £28,000

Location: Bradford Office

Application Closing Date: 17/10/2025