Overview: As the Administrator for our social care company in the United Kingdom, you will play a pivotal role in ensuring the smooth and efficient operation of administrative functions. Your responsibilities will include managing office processes, supporting staff, coordinating with external stakeholders, and contributing to the overall effectiveness of our social care services.

Responsibilities:

  1. Office Management:
    • Oversee day-to-day office operations, ensuring a well-organized and efficient working environment.
    • Manage office supplies, equipment, and maintenance to support staff in delivering social care services.
  2. Human Resources Support:
    • Assist with the recruitment process, including posting job vacancies, scheduling interviews, and onboarding new staff.
    • Maintain employee records and assist in HR-related tasks such as leave management and training coordination.
  3. Communication and Correspondence:
    • Manage incoming and outgoing correspondence, emails, and phone calls in a professional and timely manner.
    • Draft and proofread documents, reports, and other materials as needed.
  4. Data Management:
    • Maintain accurate and up-to-date records, including client information, staff schedules, and financial records.
    • Ensure compliance with data protection laws and maintain confidentiality of sensitive information.
  5. Financial Administration:
    • Assist in budget management, invoicing, and financial record-keeping.
    • Coordinate with the finance department to ensure accurate and timely processing of financial transactions.
  6. Stakeholder Coordination:
    • Liaise with external stakeholders, including local authorities, healthcare providers, and regulatory bodies.
    • Organize meetings and events, and represent the company professionally in external interactions.
  7. Quality Assurance:
    • Contribute to the implementation and maintenance of quality assurance processes within the company.
    • Assist in preparing for inspections and audits, ensuring compliance with relevant regulations and standards.
  8. Supporting Management:
    • Provide administrative support to senior management, including scheduling meetings, preparing reports, and managing agendas.
    • Collaborate with other departments to ensure seamless communication and coordination.

Qualifications:

  • Bachelor’s degree in Business Administration, Social Sciences, or a related field.
  • Previous experience in office administration, preferably in the social care sector.
  • Proficient in Microsoft Office Suite and other relevant software.
  • Excellent organizational, communication, and interpersonal skills.

Experience:

  • Demonstrated experience in office management and administration.
  • Familiarity with social care policies, procedures, and regulations in the United Kingdom.
  • Ability to work independently and collaboratively in a fast-paced environment.
Job Category: Care
Job Type: Part Time
Job Location: Bradford Office

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